How to Receive Parts without a Purchase Order

Although it is best practice to receive against a PO for price control and back order tracking purposes, items can be received without a PO using Quick Receiving.

To do a quick receiving go to Parts > Receive Parts > Quick Receiving 

 Quick Receiving is under the Things To Do list on the left side of the screen

After clicking Quick Receiving a pop-up screen will prompt you to select the Vendor.

Search for the Vendor name then click Select.

If the Vendor is not already in EMDECS, you can click on + New Vendor to create a new vendor on the fly

To start adding parts to the receiving enter the Part # in the search field. Once selected, adjust the Quantity and click Add Part.

This step is optional but you can link the part on the receiving to an RO or a Counter Sale by clicking on the Link button .

In the pop-up you will see all the open RO's. Click on the RO Number and Select a labor line at the bottom of the screen to assign the parts to.

You can also view the open Counter Sales by clicking on the Counter Sale radio dial. Click Select on the appropriate counter sale that you want to assign the parts to.

Once you've inputed all the parts, quantities, costs etc. click on Receive Parts button.

A pop-up screen will allow you to input an Invoice Number, but this is optional. Click on Receive Parts to complete the Inventory Receiving. Now the inventory on - hands will be updated to reflect the receiving.

 

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